Once we learn how to perform an action in Excel, we tend to continue to use the same method repeatedly.
Sometimes, we think there must be an easier way to do the task, but we don't know how, or we don't want to spend time and effort finding out how. We therefore continue to use the same old method, that we know will get the desired result ... eventually!
Many of the most simple Excel shortcuts perform some of the most frequently used tasks. With this in mind, this page focuses those Excel tips and tricks (including some of the most useful Excel keyboard shortcuts), that you might use on a daily basis.
To insert a new line while editing an Excel cell, simply press ALT-RETURN.
To freeze one or more rows of data at the top of your workbook, select the row below the row(s) that you want to freeze. Then, from the Excel menu at the top of your workbook :
If you want to view more than one page of a workbook, you can use the "New Window" option, which can be located in the 'View' menu of the latest versions of Excel (or in the 'Window' drop-down menu of Excel 2003). This opens up a second window for the current workbook, so that you can view different worksheets of the same workbook in one Excel viewer.
The best way to arrange the two windows is to use Excel's automatic 'Arrange' command (again, located in the 'View' menu of recent versions of Excel or the 'Window' drop-down menu of Excel 2003). Alternatively, you could size the windows manually in the Excel viewer.
If you use the Excel Zoom to view your worksheet at a zoom level of less than 40%, Excel automatically displays all the named ranges in the worksheet.
If you type a simple reference in your cell (eg. A1) and then decide you want to change this to be a relative reference, while your cell is still in edit mode, simply press F4.
To quickly move to the next worksheet in your workbook, use CTRL-PageDown (ie. press the CTRL key and while this is held down, press the PageDown button)
If you want to copy a function down to further rows, there are a number of ways to do this:
The fill handle is the tiny square on the bottom right of a selected cell or selected cell range. Use this to copy a function to other rows by either:
Pressing CTRL-D copies data, depending upon the current selection:
Therefore, in order to copy a function down to other rows in a spreadsheet, select the range that you want to copy the cell down to including the original cell to be copied and then press CTRL-D.
The copy and paste commands can be performed by the following shortcuts:
There are several ways to select a large range of cells. The most obvious is to simply highlight one cell and press the left mouse key, while dragging the mouse across the range you want to select. However, if you want to select hundreds of rows at a time, this can take forever!
A number of faster methods are listed below:
The name box is situated on the top left of your Excel spreadsheet, and typically shows the address of the currently selected cell or cell range.
One way to select a range is to simply type the range into the Name Box. So, for example,
A combination of the CTRL key, the SHIFT key and the Arrow keys can be used to select ranges on your spreadsheet. The key combinations work as follows
|SHIFT ↓||-||Moves the current selected range down a row|
|SHIFT →||-||Moves the current selected range right by one column|
|CTRL-SHIFT ↓||-||Selects all cells below the current selection up to the next cell containing a value|
|CTRL-SHIFT →||-||Selects all cells to the right of the current selection up to the next cell containing a value|
The best way to familiarise yourself with these commands is to experiment with them.
For more Excel tips and tricks, visit the exceltips.com website