Convert Excel To PDF
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Many users wish to convert Excel files to PDF ("Portable Document Format).
PDF files present your spreadsheet to others in a way that preserves the document's formatting
and prevents the files from being easily altered.
In order to view a PDF file, you will need the Adobe Reader,
which can be downloaded for free from the Adobe website
(link opens in a new window).
For MS Office 2007 users, Excel files can be converted to PDF, with the use of an add-in
(a program that interacts with Excel).
The
Microsoft Download Center website (link opens in a new window) offers a free add-in,
that converts Excel files to PDF or XPS format.
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Once the add-in is installed, this runs whenever you start up Excel.
You can then save an Excel file as a PDF document as follows :
- From the main Excel menu, click on the right arrow next to the Save As option
- Select the option PDF or XPS (see the image on the right)
- In the box that pops up, type the PDF filename, choose the file type "PDF", and click on the Publish button
You should be aware that to reverse this process (ie. convert PDF to Excel) is much more difficult.
I am not aware of any free software that will do this, although there are commercial products available.
